The 20 Best Task Management Software in 2022
Task management software has been around for a while now, and it is one of the most sought-after software in the market. It is easy to use and helps users organize their tasks. With so much task management software available, it can be hard to know which one to pick. With this list, you will have a better idea of what's available on the market and what might be best for you.
What Is Task Management and Why Do We Need It?
Task management is the process of tracking progress on project tasks. It's usually done with an app. However, it can also be done manually. The main reasons why we need task management are:
Team member progress tracking
Managing tasks across different workflows
Additionally, task management is a key skill for any startup. It is essential for startups to be flexible in task allocation and to have the ability to switch tasks quickly. This allows them to focus on what they are best at - creativity and innovation.
Key Features of Task Management Software
Task management software is a tool that helps in managing the tasks and projects of an individual or a team. In addition, it helps keep track of the progress and provides real-time feedback on performance. Some of the critical features of task management software are as follows:
Overviews of the 20 Best Task Management Tools
There are many task management tools available in the market. Some of them are free, and some of them cost money.
The best task management tools have a lot of features that make it easy for users to manage their tasks and projects. They also provide an overview of the tasks that need doing so that users can prioritize what needs to be done first.
Freework is an all-in-one tool for all project-based individuals and brands. It unites all the tools you need to ship projects faster and better, and manage your tasks wisely.
Freeworks key features are:
Easy to use time tracking and timesheet calibration.
Gantt like Team and project planning tool
Automated invoices with tax computation sheets to calculate exact tax amounts.
Accurate insights and reports
Comes with a mobile and web app as well as a Chrome extension
24/7 premium customer support
available for iOS, Android, macOS, Windows
Currently only available in English
Free for ever for individual users
Premium solutions by request
Proofhub is an AI-powered platform that helps businesses to manage their content. It provides a wide range of features such as content management, social media management, and marketing automation.
This tool allows you to limit the access of some files to people. It enables you to visualize your data uniquely. Key features are:
Social Media Management
Create content in different formats, such as blog posts, infographics, videos, etc
A wide range of templates can be used for different purposes
Free templates for small businesses and startups
Available in multiple languages so that international companies can use it
No support or training on how to use the tool effectively
Proofhub pricing options:
Free plan: Create up to 10 documents per month
Basic plan: $9/month, create up to 100 documents per month
Premium plan: $49/month, create unlimited monthly documents
Teamwork is an easy-to-use tool that can help you manage your team’s tasks and resources. It has a time tracking function that allows you to track your team’s time, allocate it to different tasks through different assignees, and monitor overall team collaboration,
Additionally, its resource measurement helps you measure and compare your progress with the progress of others in your company. The time tracking function is useful for knowing how many hours you have available for the day and keeping track of what time zones you are working in.
Teamwork Main Features:
It helps teams to stay organized and on track with their tasks
Provides the ability for team members to share their work
Allows for collaboration between different departments in the company
Provides an easy way for teams to communicate with each other about what they are working on and what they need help with
It does not provide feedback or metrics about how well the team is doing at completing their tasks.
Teamwork Pricing options:
Free trial: 30 days, no credit card required
Basic: $9/month, $99/year, $999/lifetime
Pro: $19/month, $199/year, $1999/lifetime
Enterprise: Contact Teamwork for pricing
Airtable is a cloud-based spreadsheet that allows users to create and share spreadsheets with others. It is a collaborative tool that can be used for many different purposes.
It’s different from other software because it has a user-friendly interface for big teams. It also has an intuitive drag-and-drop interface, making it easy to use for people who are not tech-savvy.
It has many features that make it stand out from other spreadsheet tools. These features include:
Collaboration: Share their spreadsheets with others, work together on the same document
Data visualization: Provides a variety of charts and graphs for easy data visualization
Data import/export: Easily import and export data from other sources into their Airtable spreadsheets
Free and open-source software
Built-in API allows developers to integrate the software with other applications and services
Intuitive interface which makes it easy for users to create and manage their data
Easy to use and understand
Free of charge
No need for any technical knowledge or skillset
It can be used on multiple devices at the same time
Limited features compared to other spreadsheet tools
The free plan includes 500MB of storage space, while the paid plans offer more storage space and other features. Pricing options are based on the number of records you want to create. The more records you want, the more expensive it will be.
Flow is a task management software that simplifies workflow and allows you to manage your tasks, projects, and goals in a segmented way. The simple design allows anyone to use it regardless of their skill level or experience.
Flow integrates with other apps like Trello, Asana, Google Calendar, etc.
The key features of Flow include:
Focus Mode - Blocks out all distractions
Focus List - Create lists for different tasks, prioritize and work on one at a time
Focus Time - Set your own focus times for the day
Focus Score - Tracks performance
Provides a unique distraction-free environment for you to focus on your work.
Set up different colors for different tasks
No offline mode
No integrations with other apps or services like Google Calendar or Trello.
The software is free for 30 days, so you can try it out before deciding whether it's worth the investment or not. Pricing options are as follows:
The lifetime subscription is the most expensive option, but it also gives you access to all features of the app without any limitations or restrictions.
Todoist is a task management app that helps you to organize your tasks and projects. It has many features that make it easy for you to manage your tasks.
The main features of Todoist are:
Synchronization across devices
Collaboration with other users
Integration with Google Calendar, Google Drive, and Dropbox
Free and easy to use.
Many task management features
Share your tasks with others in the form of lists or notes.
Set reminders for yourself or others
Some bugs in the app cause it to crash or freeze up occasionally
Todoist pricing options:
Free: Todoist is free for personal use.
Premium: Todoist Premium costs $29 per year or $3 per month. It includes unlimited projects, priority support, and more features.
Business: Todoist Business costs $49 per year or $4 per month. It includes unlimited projects, priority support, and more features for teams of up to 10 people.
Todoist does not offer templates for more complex projects, no Gantt charts or kanban boards. But it is an excellent choice for those looking for a simple to-do app to manage their day-to-day tasks and create simple projects.
Infinity Task Management Platform is an agile one-stop-shop platform that helps you to manage your tasks and projects. The software allows you to assign tasks and prioritize them by importance, all while giving you the freedom to complete your tasks as they come in with minimal effort.
The main features are listed below:
Create tasks, projects, and subtasks
Assign due dates to tasks and projects and set reminders
Share your progress with others
Manage your time with a built-in timer
Manage your calendar, contacts, and files
Easy to use
It has a lot of features
It can be used on multiple devices
Offline mode not available
Price is high
Infinity pricing options:
Infinity Basic: $99/month, includes 1,000 articles per month and 10,000 social shares per month
Infinity Plus: $199/month, includes 2,000 articles per month and 20,000 social shares per month
Infinity Pro: $399/month, includes 4,000 articles per month and 40,000 social shares per month
Infinity also offers a lifetime plan that allows you to use the software for as long as you want, giving you the flexibility to work with your team on whatever content creation project comes next.
ClickUp is a project management tool that helps small businesses to manage their tasks and projects. It's easy to use and has different features like workflows, templates, integrations, and more.
The platform has many features that make it stand out from the rest.
Some of these features are:
Great content distribution platform for small businesses
Content can be created in minutes with the help of templates
It can be used by anyone with an internet connection
It can be used on any device
It can be used by multiple people at the same time
Content can be shared on social media platforms like Facebook, Twitter, LinkedIn, etc.
A limited number of templates available for free users
ClickUp pricing options:
Free plan: Create up to 10 posts per month.
Basic plan: $99 per month, create up to 100 posts per month.
Pro plan: This plan costs $199 per month create up to 500 posts per month
Basecamp is a project management software that allows users to manage their projects in real-time. It is customizable, intuitive, and can be set up easily. It can be used by any business or individual who needs to collaborate with others on projects. It has several options that make it easy for users to manage their projects.
Some of the main features include:
Simple interface with drag-and-drop functionality
Customizable dashboard with quick access to critical information
Chat feature for team members to communicate in real-time
Free plan available for small teams
It can be used on multiple devices at the same time
It can be used on multiple platforms (desktop, mobile, web)
Has an active community of users who can help you out with any issue you might have
Has a large number of integrations with other tools and services
Requires some technical knowledge to set up properly
Not as customizable as other project management tools
Basecamp is software that helps teams manage projects and collaborate. It has a free trial period of 30 days, after which the user will be charged $29 per month. Additionally, the pricing model is set at a free trial of 30 days, and afterward, there is a monthly fee of 99$ and unlimited users.
Basecamp pricing options:
Starter Plan: $29/month, 1 project, 1 team member
Standard Plan: $49/month, 3 projects, 2 team members
Pro Plan: $99/month, 10 projects, 5 team members
Asana is a task management app that helps users organize their work and stay on top of their tasks. It is a popular choice for many companies because it is user-friendly, and anyone can use it.
It allows users to create tasks with dependencies and assign them to other team members. This makes the process of managing tasks easier for everyone involved.
Asana is user-friendly and offers integrations for different apps. It also has templates for different types of projects and calendar views. The mobile app is easy to use, and the Gantt chart feature makes it easier for users to track the progress of their projects.
Some of the main features are:
Tasks and subtasks checklist
Free for up to 15 users
Mobile app allows you to access your tasks on the go
Integrates with other apps like Slack, Trello, Google Drive, and Dropbox
Unlimited integrations with third-party apps
Unlimited integrations with third-party services like Stripe, PayPal, Mailchimp, and more
Unlimited integrations with third-party software like Salesforce and Zendesk
The interface is easy to use for both beginners and experts alike
Asana Pricing Options:
Free pla: 100+ integrations, unlimited tasks, projects, and messages
Premium plan: $10.99 Timeline, workflow builder, unlimited dashboards, and more
Business plan: Proftolios, goals, forms branching & customization, and more
Trello is a Kanban software tool that helps you manage your tasks and projects. It's a simple way to organize your work into lists and boards.
Trello has many features that make it an ideal tool for project management.
However, the platform’s weakness is that it doesn't offer any upgrade offer to its users. This means that if you are using Trello for your business, you will have to pay the full price of $9 per month or $99 per year. Some of the main features are:
Free for personal use
Simple collaboration tools
Easy to share files with other team members
It can be used on multiple devices
It can be accessed from anywhere
Great for managing projects of any size
Not as powerful as other project management tools like Asana or Basecamp
Trello Pricing Options:
Free Plan: Create up to 25 boards and 200 cards.
Business Plan: Create unlimited boards and unlimited cards.
Enterprise Plan: Create unlimited boards, unlimited cards, add custom fields, add custom integrations, add custom apps, and more.
monday.com is a task management app that is designed to help you focus on your work. It provides a clean, simple interface and helps you stay on top of your productivity by providing you with the tools you need to achieve significant milestones.
monday.com is not free. It offers many features, but it might take some time to find your way around the tool and your team to integrate it into their standard workflow. However, it will increase productivity and streamline your process once you do.
The productivity app helps you manage your recurring tasks and projects. It has a list of features that can help you stay organized and productive.
The features include:
Daily project planning
Inbox for all your emails, messages, and notifications
Provides a lists for different topics that makes it easier to find the right information
The website is updated regularly with new content, keeping it relevant and updated with current events.
It does not provide any original content, meaning it cannot be used as an authoritative source on any given topic.
Pricing options for Monday Task Management are as follows:
Free Trial: 30 days.
Basic: $9 per month, all features of the software, including unlimited tasks, projects, and notes
Premium: $19 per month, includes all features of the software, including unlimited tasks, projects, notes, and calendar view
Wrike is a project management software designed to make it easy for freelancers and project managers to work together. It manages tasks, provides metrics, and allows for collaboration in real-time. However, it has a very intensive setup process, making it difficult for new coworkers to integrate into the team.
Wrike offers the following main features:
Real-Time Sharing and Communication
Free plan available for small teams
Great customer support
Integrates with other tools like Trello, Asana, Slack, and Google Drive
It can be used on multiple devices
Offers a free trial period
Not as customizable as other project management tools like Trello or Asana
Wrike pricing options:
Free plan: No credit card required, no limits on projects, no time limit on projects, no limits on users.
Basic plan: $10/month per user with 1 GB storage and 10 GB bandwidth per month.
Standard plan: $25/month per user with 2 GB storage and 20 GB bandwidth per month.
Enterprise plan: $50/month per user with 4 GB storage and 40 GB bandwidth per month.
Any.do has achieved this success by using a methodology that focuses on simplicity and individual tasks.
Any.do has a lot of features that make it easy for you to organize and manage simple tasks and stay on top of your day-to-day activities, such as:
Easy to use and navigate
Free to download and use
Syncs across all devices
Share your tasks with friends or family members
Set reminders for yourself or others on tasks
Cannot prioritize task assignments or set due dates
Any.do pricing options:
Free: No ads, no in-app purchases, no premium features
Premium: No ads, in-app purchases, premium features
Plus: In addition to the Premium features, you can also use the Plus features, which include location sharing and voice notes
Paymo is a platform that helps businesses to manage their invoicing and permissions.
The Paymo platform offers the following features:
Offers a wide range of templates
Affordable price point for its services
Offers a variety of payment options, including PayPal, credit card, debit card, and check.
Poor customer service
Lack of transparency
No payment protection
Paymo pricing options:
Paymo Basic: Free
Paymo Plus: $49 per month
Paymo Pro: $99 per month
Hitask helps you create projects, assign tasks, track task progress, and more. The app also has a chat feature to communicate with your team members quickly and efficiently while staying organized in the process.
It has a list of features that make it stand out from the rest.
Create multiple lists for different purposes, such as personal, work, or home
Create sublists within each list so you can organize your tasks in an easier way
Set due dates for each task, so they are automatically marked as completed when they are done
Create your own content in minutes without any technical knowledge or experience
Share your work with the world and get paid for it
Earn money by sharing your work on social media platforms like Facebook, Twitter, Instagram, etc
No guarantee that you will be able to make money from sharing your work on social media platforms
Hitask pricing options:
Free plan: Create up to 10 posts per month
Starter plan: $19/month, create up to 100 posts per month
Pro plan: $99/month, create unlimited posts per month
Taskworld is a resource management platform that helps you manage your tasks and projects. It provides a simple interface for tasks, projects, goals, and to-do lists.
The main features of Taskworld are:
Customizable dashboard with widgets for different purposes
Customizable to-do list
Integrated chat system for team collaboration
Integrated file storage system
Easy to use
Many features that make it more efficient than other task management software
Share your tasks with others in the form of lists or cards
Create templates for tasks and projects
The interface is not very user-friendly for beginners
Some bugs in the app need to be fixed by the developers
Taskworld pricing options:
Free plan: Create up to 10 tasks per month
Premium plan: $9/month, create unlimited tasks per month
Business plan: $99/month, create unlimited tasks, collaborate with other team members, track time spent on each task, and more
Enterprise plan: $19 per user per month or $2,999 per year for up to 10 users
Quire is an online project management tool that helps manage your projects and tasks. The software was designed with simplicity in mind, so it's easy to use even if you're new to the project management world.
Quire has the following features:
Create new tasks with ease
Add due dates and reminders
Assign multiple people to one task
Share tasks with others
Track progress on shared tasks
Quire is free to use for up to 10,000 words per month
Has a lot of templates that can be used for different types of content
Easy interface makes it great for beginners
Create your own templates and share them with other users on the platform
Templates are not customizable in any way, so they might not be suitable for every type of content you want to write about
No analytics or metrics are available, so it's difficult to know how well your content is performing on the platform
Quire pricing options:
Quire Free Plan: Up to 10,000 words per month
Quire Basic Plan: Up to 100,000 words per month
Quire Standard Plan: $29/month, unlimited articles, blog posts, and social media posts
Quire Premium Plan: $99/month, unlimited articles, blog posts, and social media posts, as well as access to the premium features like custom domain names and email templates.
TaskQue is a workspace for task management and streamlining. The platform automatically performs tasks like scheduling, delegating, and tracking progress so that users can focus on what they do best - create content.
The following are the list of TaskQue features:
Create tasks, assign them, track progress, prioritize them
Assign tasks to different people
Set due dates for each task
Add notes for each task
Add attachments for each task
Share tasks with other people in the team
Has a lot of task and project management features
Can share your tasks with other people in the team.
Can assign different levels of importance to each task so that you know what needs to be done first, second, third, etc.
The interface is not very user-friendly at times
TaskQue pricing options:
TaskQue Basic: $19/month, includes 500 words per month and unlimited revisions.
TaskQue Plus: $39/month, includes 1,000 words per month and unlimited revisions.
TaskQue Premium: $99/month, includes 2,500 words per month and unlimited revisions.
Things is a task management system that helps users focus on what matters most to get more done in less time. It also does well in keeping track of how long it takes people to complete tasks and projects.
Things also acknowledges that each individual has different priorities and can adapt to these changes throughout the day.
The list of Things features includes:
Assign tasks to others
Set due dates and reminders
Add notes to tasks
Share tasks with others
Search for tasks by keyword or tag
Filter your task list by tags, due date, priority, and more
View your task list on the web or on your mobile device
It helps you stay organized and on top of your work
It helps you prioritize tasks and manage your time better
Easily share tasks with others in the team or across departments
Easily delegate tasks to other people in the team or across departments
Easily track tasks’ progress by assigning due dates, milestones, etc.
It takes up a lot of time to set up the system and get used to it
Things pricing options:
Paid: $9.99/month or $49.99/year for unlimited tasks and projects with no ads or in-app purchases.
Subscription: $9.99/month or $49.99/year for unlimited tasks and projects with no ads or in-app purchases, plus additional features like priority support, access to premium features, and more storage space than the free plan offers
How to Decide Which Task Management Software to Use
If you want to know which online task management software to use, there are a few things that you should keep in mind.
First, decide what your needs are. Second, make sure that the software is user-friendly - it should be easy enough for you to use it without getting frustrated.
Thirdly, ask yourself if the software integrates with other tools - this will save you time and help you get more done in less time.
Finally, think about how much time and effort it will take to learn how to use the software.
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