The 20 Best Task Management Software in 2022

BUSINESS

15min read

3/5/2022

The 20 Best Task Management Software in 2022

15min read

3/5/2022

Task management software has been around for a while now, and it is one of the most sought-after software in the market. It is easy to use and helps users organize their tasks. With so much task management software available, it can be hard to know which one to pick. With this list, you will have a better idea of what's available on the market and what might be best for you.

What Is Task Management and Why Do We Need It?

Task management is the process of tracking progress on project tasks. It's usually done with an app. However, it can also be done manually. The main reasons why we need task management are:

  • Team member progress tracking

  • Managing tasks across different workflows

Additionally, task management is a key skill for any startup. It is essential for startups to be flexible in task allocation and to have the ability to switch tasks quickly. This allows them to focus on what they are best at - creativity and innovation.

Key Features of Task Management Software

Task management software is a tool that helps in managing the tasks and projects of an individual or a team. In addition, it helps keep track of the progress and provides real-time feedback on performance. Some of the critical features of task management software are as follows:

  • Due dates

  • Notifications

  • Subtasks

  • Project management

  • Automation

Overviews of the 20 Best Task Management Tools

There are many task management tools available in the market. Some of them are free, and some of them cost money.

The best task management tools have a lot of features that make it easy for users to manage their tasks and projects. They also provide an overview of the tasks that need doing so that users can prioritize what needs to be done first.

Freework

Freework is an all-in-one tool for all project-based individuals and brands. It unites all the tools you need to ship projects faster and better, and manage your tasks wisely.

Freeworks key features are:

  • Easy to use time tracking and timesheet calibration.

  • Automated invoices with tax computation sheets to calculate exact tax amounts.

  • Insightful dashboards

  • Smart reminders

Pros:

  • Intuitive interface

  • Comes with a mobile and web app as well as a Chrome extension

  • 24/7 premium customer support

  • available for iOS, Android, macOS, Windows

Cons:

  • Currently only available in English

Pricing options:

  • Free for ever for individual users

  • Premium solutions by request

Proofhub

Proofhub is an AI-powered platform that helps businesses to manage their content. It provides a wide range of features such as content management, social media management, and marketing automation.

This tool allows you to limit the access of some files to people. It enables you to visualize your data uniquely. Key features are:

  • Content Management

  • Social Media Management

  • Marketing Automation

Pros:

  • User-friendly interface

  • Create content in different formats, such as blog posts, infographics, videos, etc

  • A wide range of templates can be used for different purposes

  • Free templates for small businesses and startups

  • Available in multiple languages so that international companies can use it

Cons:

  • No support or training on how to use the tool effectively

Proofhub pricing options:

  • Free plan: Create up to 10 documents per month

  • Basic plan: $9/month, create up to 100 documents per month

  • Premium plan: $49/month, create unlimited monthly documents

Teamwork

Teamwork is an easy-to-use tool that can help you manage your team’s tasks and resources. It has a time tracking function that allows you to track your team’s time, allocate it to different tasks through different assignees, and monitor overall team collaboration,

Additionally, its resource measurement helps you measure and compare your progress with the progress of others in your company. The time tracking function is useful for knowing how many hours you have available for the day and keeping track of what time zones you are working in.

Teamwork Main Features:

  • Chat

  • File-Sharing

  • Task Management

  • Time tracking

Pros:

  • It helps teams to stay organized and on track with their tasks

  • Provides the ability for team members to share their work

  • Allows for collaboration between different departments in the company

  • Provides an easy way for teams to communicate with each other about what they are working on and what they need help with

Cons:

  • It does not provide feedback or metrics about how well the team is doing at completing their tasks.

Teamwork Pricing options:

  • Free trial: 30 days, no credit card required

  • Basic: $9/month, $99/year, $999/lifetime

  • Pro: $19/month, $199/year, $1999/lifetime

  • Enterprise: Contact Teamwork for pricing

Airtable

Airtable is a cloud-based spreadsheet that allows users to create and share spreadsheets with others. It is a collaborative tool that can be used for many different purposes.

It’s different from other software because it has a user-friendly interface for big teams. It also has an intuitive drag-and-drop interface, making it easy to use for people who are not tech-savvy.

It has many features that make it stand out from other spreadsheet tools. These features include:

  • Collaboration: Share their spreadsheets with others, work together on the same document

  • Data visualization: Provides a variety of charts and graphs for easy data visualization

  • Data import/export: Easily import and export data from other sources into their Airtable spreadsheets

  • Free and open-source software

  • Built-in API allows developers to integrate the software with other applications and services

  • Intuitive interface which makes it easy for users to create and manage their data

Pros:

  • Easy to use and understand

  • Free of charge

  • No need for any technical knowledge or skillset

  • It can be used on multiple devices at the same time

Cons:

  • Limited features compared to other spreadsheet tools

The free plan includes 500MB of storage space, while the paid plans offer more storage space and other features. Pricing options are based on the number of records you want to create. The more records you want, the more expensive it will be.

  • Free

  • $10/month

  • $100/year

Flow

Flow is a task management software that simplifies workflow and allows you to manage your tasks, projects, and goals in a segmented way. The simple design allows anyone to use it regardless of their skill level or experience.

Flow integrates with other apps like Trello, Asana, Google Calendar, etc.

The key features of Flow include:

  • Focus Mode - Blocks out all distractions

  • Focus List - Create lists for different tasks, prioritize and work on one at a time

  • Focus Time - Set your own focus times for the day

  • Focus Score - Tracks performance

Pros:

  • Provides a unique distraction-free environment for you to focus on your work.

  • Set up different colors for different tasks

Cons:

  • No offline mode

  • No integrations with other apps or services like Google Calendar or Trello.

The software is free for 30 days, so you can try it out before deciding whether it's worth the investment or not. Pricing options are as follows:

  • $9.99/month

  • $49.99/year

  • $199.99/lifetime subscription

The lifetime subscription is the most expensive option, but it also gives you access to all features of the app without any limitations or restrictions.

Todoist

Todoist is a task management app that helps you to organize your tasks and projects. It has many features that make it easy for you to manage your tasks.

The main features of Todoist are:

  • Synchronization across devices

  • Task reminders

  • Project management

  • Collaboration with other users

  • Customizable widgets

  • Integration with Google Calendar, Google Drive, and Dropbox

Pros:

  • Free and easy to use.

  • Many task management features

  • Share your tasks with others in the form of lists or notes.

  • Set reminders for yourself or others

Cons:

  • Some bugs in the app cause it to crash or freeze up occasionally

Todoist pricing options:

  • Free: Todoist is free for personal use.

  • Premium: Todoist Premium costs $29 per year or $3 per month. It includes unlimited projects, priority support, and more features.

  • Business: Todoist Business costs $49 per year or $4 per month. It includes unlimited projects, priority support, and more features for teams of up to 10 people.

Todoist does not offer templates for more complex projects, no Gantt charts or kanban boards. But it is an excellent choice for those looking for a simple to-do app to manage their day-to-day tasks and create simple projects.

Infinity

Infinity Task Management Platform is an agile one-stop-shop platform that helps you to manage your tasks and projects. The software allows you to assign tasks and prioritize them by importance, all while giving you the freedom to complete your tasks as they come in with minimal effort.

The main features are listed below:

  • Create tasks, projects, and subtasks

  • Assign due dates to tasks and projects and set reminders

  • Share your progress with others

  • Manage your time with a built-in timer

  • Manage your calendar, contacts, and files

Pros:

  • Easy to use

  • It has a lot of features

  • It can be used on multiple devices

Cons:

  • Offline mode not available

  • Price is high

Infinity pricing options:

  • Infinity Basic: $99/month, includes 1,000 articles per month and 10,000 social shares per month

  • Infinity Plus: $199/month, includes 2,000 articles per month and 20,000 social shares per month

  • Infinity Pro: $399/month, includes 4,000 articles per month and 40,000 social shares per month

Infinity also offers a lifetime plan that allows you to use the software for as long as you want, giving you the flexibility to work with your team on whatever content creation project comes next.

ClickUp

ClickUp is a project management tool that helps small businesses to manage their tasks and projects. It's easy to use and has different features like workflows, templates, integrations, and more.

The platform has many features that make it stand out from the rest.

Some of these features are:

  • Content creation

  • Content publishing

  • Analytics

Pros:

  • Easy-to-use interface

  • Great content distribution platform for small businesses

  • Content can be created in minutes with the help of templates

  • It can be used by anyone with an internet connection

  • It can be used on any device

  • It can be used by multiple people at the same time

  • Content can be shared on social media platforms like Facebook, Twitter, LinkedIn, etc.

Cons:

  • A limited number of templates available for free users

ClickUp pricing options:

  • Free plan: Create up to 10 posts per month.

  • Basic plan: $99 per month, create up to 100 posts per month.

  • Pro plan: This plan costs $199 per month create up to 500 posts per month

Basecamp

Basecamp is a project management software that allows users to manage their projects in real-time. It is customizable, intuitive, and can be set up easily. It can be used by any business or individual who needs to collaborate with others on projects. It has several options that make it easy for users to manage their projects.

Some of the main features include:

  • Simple interface with drag-and-drop functionality

  • Customizable dashboard with quick access to critical information

  • Chat feature for team members to communicate in real-time

Pros:

  • Easy-to-use interface

  • Free plan available for small teams

  • It can be used on multiple devices at the same time

  • It can be used on multiple platforms (desktop, mobile, web)

  • Has an active community of users who can help you out with any issue you might have

  • Has a large number of integrations with other tools and services

Cons:

  • Requires some technical knowledge to set up properly

  • Not as customizable as other project management tools

Basecamp is software that helps teams manage projects and collaborate. It has a free trial period of 30 days, after which the user will be charged $29 per month. Additionally, the pricing model is set at a free trial of 30 days, and afterward, there is a monthly fee of 99$ and unlimited users.

Basecamp pricing options:

  • Starter Plan: $29/month, 1 project, 1 team member

  • Standard Plan: $49/month, 3 projects, 2 team members

  • Pro Plan: $99/month, 10 projects, 5 team members

Asana

Asana is a task management app that helps users organize their work and stay on top of their tasks. It is a popular choice for many companies because it is user-friendly, and anyone can use it.

It allows users to create tasks with dependencies and assign them to other team members. This makes the process of managing tasks easier for everyone involved.

Asana is user-friendly and offers integrations for different apps. It also has templates for different types of projects and calendar views. The mobile app is easy to use, and the Gantt chart feature makes it easier for users to track the progress of their projects.

Some of the main features are:

  • Projects

  • Tasks and subtasks checklist

  • Files

  • Chat

  • Easy integration

  • Document management

Pros:

  • Free for up to 15 users

  • Mobile app allows you to access your tasks on the go

  • Integrates with other apps like Slack, Trello, Google Drive, and Dropbox

  • Unlimited integrations with third-party apps

  • Unlimited integrations with third-party services like Stripe, PayPal, Mailchimp, and more

  • Unlimited integrations with third-party software like Salesforce and Zendesk

  • The interface is easy to use for both beginners and experts alike

Asana Pricing Options:

  • Free pla: 100+ integrations, unlimited tasks, projects, and messages

  • Premium plan: $10.99 Timeline, workflow builder, unlimited dashboards, and more

  • Business plan: Proftolios, goals, forms branching & customization, and more

Trello

Trello is a Kanban software tool that helps you manage your tasks and projects. It's a simple way to organize your work into lists and boards.

Trello has many features that make it an ideal tool for project management.

However, the platform’s weakness is that it doesn't offer any upgrade offer to its users. This means that if you are using Trello for your business, you will have to pay the full price of $9 per month or $99 per year. Some of the main features are:

  • Boards

  • Lists

  • Cards

  • Board Collections

  • Templates

  • Mobile App

Pros:

  • Easy-to-use interface

  • Free for personal use

  • Simple collaboration tools

  • Easy to share files with other team members

  • It can be used on multiple devices

  • It can be accessed from anywhere

  • Great for managing projects of any size

Cons:

  • Not as powerful as other project management tools like Asana or Basecamp

Trello Pricing Options:

  • Free Plan: Create up to 25 boards and 200 cards.

  • Business Plan: Create unlimited boards and unlimited cards.

  • Enterprise Plan: Create unlimited boards, unlimited cards, add custom fields, add custom integrations, add custom apps, and more.

monday.com

monday.com is a task management app that is designed to help you focus on your work. It provides a clean, simple interface and helps you stay on top of your productivity by providing you with the tools you need to achieve significant milestones.

monday.com is not free. It offers many features, but it might take some time to find your way around the tool and your team to integrate it into their standard workflow. However, it will increase productivity and streamline your process once you do.

The productivity app helps you manage your recurring tasks and projects. It has a list of features that can help you stay organized and productive.

The features include:

  • Daily project planning

  • Task list

  • Calendar

  • Inbox for all your emails, messages, and notifications

Pros:

  • Provides a lists for different topics that makes it easier to find the right information

  • Easy-to-use interface

  • The website is updated regularly with new content, keeping it relevant and updated with current events.

Cons:

  • It does not provide any original content, meaning it cannot be used as an authoritative source on any given topic.

Pricing options for Monday Task Management are as follows:

  • Free Trial: 30 days.

  • Basic: $9 per month, all features of the software, including unlimited tasks, projects, and notes

  • Premium: $19 per month, includes all features of the software, including unlimited tasks, projects, notes, and calendar view

Wrike

Wrike is a project management software designed to make it easy for freelancers and project managers to work together. It manages tasks, provides metrics, and allows for collaboration in real-time. However, it has a very intensive setup process, making it difficult for new coworkers to integrate into the team.

Wrike offers the following main features:

  • Project Management

  • Collaboration

  • Real-Time Sharing and Communication

  • Reporting

Pros:

  • Easy-to-use interface

  • Free plan available for small teams

  • Great customer support

  • Integrates with other tools like Trello, Asana, Slack, and Google Drive

  • It can be used on multiple devices

  • Offers a free trial period

Cons:

  • Not as customizable as other project management tools like Trello or Asana

Wrike pricing options:

  • Free plan: No credit card required, no limits on projects, no time limit on projects, no limits on users.

  • Basic plan: $10/month per user with 1 GB storage and 10 GB bandwidth per month.

  • Standard plan: $25/month per user with 2 GB storage and 20 GB bandwidth per month.

  • Enterprise plan: $50/month per user with 4 GB storage and 40 GB bandwidth per month.

Any.do

Any.do has achieved this success by using a methodology that focuses on simplicity and individual tasks.

Any.do has a lot of features that make it easy for you to organize and manage simple tasks and stay on top of your day-to-day activities, such as:

  • Create lists

  • Set reminders

  • Share

Pros:

  • Easy to use and navigate

  • Free to download and use

  • Syncs across all devices

  • Share your tasks with friends or family members

  • Set reminders for yourself or others on tasks

Cons:

  • Cannot prioritize task assignments or set due dates

Any.do pricing options:

  • Free: No ads, no in-app purchases, no premium features

  • Premium: No ads, in-app purchases, premium features

  • Plus: In addition to the Premium features, you can also use the Plus features, which include location sharing and voice notes

Paymo

Paymo is a platform that helps businesses to manage their invoicing and permissions.

The Paymo platform offers the following features:

  • Content creation

  • Content distribution

  • Analytics

Pros:

  • Easy-to-use

  • Customizable

  • Offers a wide range of templates

  • Affordable price point for its services

  • Offers a variety of payment options, including PayPal, credit card, debit card, and check.

Cons:

  • Poor customer service

  • Lack of transparency

  • No payment protection

Paymo pricing options:

  • Paymo Basic: Free

  • Paymo Plus: $49 per month

  • Paymo Pro: $99 per month

Hitask

Hitask helps you create projects, assign tasks, track task progress, and more. The app also has a chat feature to communicate with your team members quickly and efficiently while staying organized in the process.

It has a list of features that make it stand out from the rest.

  • Create multiple lists for different purposes, such as personal, work, or home

  • Create sublists within each list so you can organize your tasks in an easier way

  • Set due dates for each task, so they are automatically marked as completed when they are done

Pros:

  • Create your own content in minutes without any technical knowledge or experience

  • Share your work with the world and get paid for it

  • Earn money by sharing your work on social media platforms like Facebook, Twitter, Instagram, etc

Cons:

  • No guarantee that you will be able to make money from sharing your work on social media platforms

Hitask pricing options:

  • Free plan: Create up to 10 posts per month

  • Starter plan: $19/month, create up to 100 posts per month

  • Pro plan: $99/month, create unlimited posts per month

Taskworld

Taskworld is a resource management platform that helps you manage your tasks and projects. It provides a simple interface for tasks, projects, goals, and to-do lists.

The main features of Taskworld are:

  • Customizable dashboard with widgets for different purposes

  • Customizable calendar

  • Customizable to-do list

  • Integrated chat system for team collaboration

  • Integrated file storage system

Pros:

  • Easy to use

  • Many features that make it more efficient than other task management software

  • Share your tasks with others in the form of lists or cards

  • Create templates for tasks and projects

Cons:

  • The interface is not very user-friendly for beginners

  • Some bugs in the app need to be fixed by the developers

Taskworld pricing options:

  • Free plan: Create up to 10 tasks per month

  • Premium plan: $9/month, create unlimited tasks per month

  • Business plan: $99/month, create unlimited tasks, collaborate with other team members, track time spent on each task, and more

  • Enterprise plan: $19 per user per month or $2,999 per year for up to 10 users

Quire

Quire is an online project management tool that helps manage your projects and tasks. The software was designed with simplicity in mind, so it's easy to use even if you're new to the project management world.

Quire has the following features:

  • Create new tasks with ease

  • Add due dates and reminders

  • Assign multiple people to one task

  • Share tasks with others

  • Track progress on shared tasks

  • Manage projects

  • Manage notes

Pros:

  • Quire is free to use for up to 10,000 words per month

  • Has a lot of templates that can be used for different types of content

  • Easy interface makes it great for beginners

  • Create your own templates and share them with other users on the platform

Cons:

  • Templates are not customizable in any way, so they might not be suitable for every type of content you want to write about

  • No analytics or metrics are available, so it's difficult to know how well your content is performing on the platform

Quire pricing options:

  • Quire Free Plan: Up to 10,000 words per month

  • Quire Basic Plan: Up to 100,000 words per month

  • Quire Standard Plan: $29/month, unlimited articles, blog posts, and social media posts

  • Quire Premium Plan: $99/month, unlimited articles, blog posts, and social media posts, as well as access to the premium features like custom domain names and email templates.

TaskQue

TaskQue is a workspace for task management and streamlining. The platform automatically performs tasks like scheduling, delegating, and tracking progress so that users can focus on what they do best - create content.

The following are the list of TaskQue features:

  • Create tasks, assign them, track progress, prioritize them

  • Assign tasks to different people

  • Set due dates for each task

  • Add notes for each task

  • Add attachments for each task

  • Share tasks with other people in the team

Pros:

  • Has a lot of task and project management features

  • Can share your tasks with other people in the team.

  • Can assign different levels of importance to each task so that you know what needs to be done first, second, third, etc.

Cons:

  • The interface is not very user-friendly at times

  • Some bugs

TaskQue pricing options:

  • TaskQue Basic: $19/month, includes 500 words per month and unlimited revisions.

  • TaskQue Plus: $39/month, includes 1,000 words per month and unlimited revisions.

  • TaskQue Premium: $99/month, includes 2,500 words per month and unlimited revisions.

Things

Things is a task management system that helps users focus on what matters most to get more done in less time. It also does well in keeping track of how long it takes people to complete tasks and projects.

Things also acknowledges that each individual has different priorities and can adapt to these changes throughout the day.

The list of Things features includes:

  • Create tasks

  • Assign tasks to others

  • Set due dates and reminders

  • Add notes to tasks

  • Share tasks with others

  • Search for tasks by keyword or tag

  • Filter your task list by tags, due date, priority, and more

  • View your task list on the web or on your mobile device

Pros:

  • It helps you stay organized and on top of your work

  • It helps you prioritize tasks and manage your time better

  • Easily share tasks with others in the team or across departments

  • Easily delegate tasks to other people in the team or across departments

  • Easily track tasks’ progress by assigning due dates, milestones, etc.

Cons:

  • It takes up a lot of time to set up the system and get used to it

Things pricing options:

  • Free

  • Paid: $9.99/month or $49.99/year for unlimited tasks and projects with no ads or in-app purchases.

  • Subscription: $9.99/month or $49.99/year for unlimited tasks and projects with no ads or in-app purchases, plus additional features like priority support, access to premium features, and more storage space than the free plan offers

How to Decide Which Task Management Software to Use

If you want to know which online task management software to use, there are a few things that you should keep in mind.

First, decide what your needs are. Second, make sure that the software is user-friendly - it should be easy enough for you to use it without getting frustrated.

Thirdly, ask yourself if the software integrates with other tools - this will save you time and help you get more done in less time.

Finally, think about how much time and effort it will take to learn how to use the software.

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